Q: Can we commit to something now, and pay later during the appropriate quarterly budgeting cycle?
Yes! The Conference Planning Committee would like to have the commitment in a timely manner to better facilitate the planning process while being sensitive to the budgeting timelines of many companies. Therefore, payment of the invoice can be arranged after January, 2016 to coincide with the first quarter budgeting cycle. Please plan to pay as soon after the first of the year as possible.
Q: Can I add sponsorships or inkind contributions at a later date?
Yes, please contact Lisa Tomsio (email@example.com) to add sponsorships and in-kind contributions, add another booth, update logos, or company information, add contact information, etc.
Q: Are conference registrations included with the costs of the Exhibit Hall booths?
One full conference registration, including complimentary TxDLA memberships, are included with all booth packages. This registrations will allow your personnel to be active participants in the conference, and attend all general sessions and meal functions, including the evening dinners and entertainment, which provides opportunities for increased interaction with conference attendees.
Q: May I bring as many staff members as I want?
Yes. TxDLA recognizes the need for more staffing during the Exhibit Hall hours and offers an additional THREE (3) exhibitor badge (for FULL BOOTH PACKAGE ONLY) passes in which business cards can be inserted for identification. These badges can be shared among your booth representatives/workers who will be working at the booth only and not attending the conference. Representatives who use these badge passes will NOT be provided with meal tickets, but may purchase meal tickets by contacting Lisa Tomsio (firstname.lastname@example.org). Additional exhibitor attendees above the complimentary conference registrations and three (3) badge passes will be required to register as a regular attendee.
Q: What is the “Vendor Showcase”?
Vendor showcases are 50 minute breakout sessions designed to provide a forum for vendors to demonstrate their products and technology solutions in a presentation environment. Vendors are defined for this purpose as anyone from a for-profit organization with goods and/or services for sale. Exhibiting companies have the option of participating in a vendor showcase for no additional charge, but spaces are limited and on a first-come, first-served basis. Watch for an email after contracting your booth space with instructions on how to sign up.
Q: What do I need to do to present in the Vendor Showcase?
Exhibitors will be given the opportunity to indicate their desire to present in a Vendor Showcase after the exhibitor registration process. You will be contacted by TxDLA for the opportunity to submit your presentation description. You will need to provide a brief description, speaker’s name and title for your presentation. The Vendor Showcase Track Chair will assign a time slot for your presentation.